The Committee’s terms of reference are given on the Terms of Reference page.
Members are Jim Emerson (Chair), Nick Mallen, Mike Stares and Brian McKenzie. (Reserve Cllr in case of lack of quorum: Robin Williamson).
For financial governance see the Finance Policies on the Policies page
See below for details of the meetings of the Finance Committee. This includes Agenda, Appendices and in due course, Minutes of those meetings, when approved.
All committee meetings are public meetings to which the public and press are invited to observe. The meetings are primarily to discuss payments, receipts & budgets. The committee may occasionally need to resolve to move to a confidential period and ask all public and press to withdraw from the meeting during the period of debate.
Future Meeting Dates:
Generally meetings will be held monthly at a time depending on the amount of anticipated business, at the Old School, Station Road RG8 9HB
2025
Thursday 14th August 2025 – Meeting of the Finance Committee; 09:00 The Old School, Station Road Agenda_14August25_Finance: Appendix A July 25; Appendix A June 25; Appendix B July 25; Appendix B June 25; Appendix C July 25; Appendix C June 25; Appendix D; Appendix E; Appendix F; Appendix G; Appendix H; Appendix I
Tuesday 3rd June 2025 – Meeting of the Finance Committee; 17:00 The Old School, Station Road Agenda_03June25_Finance; Appendix A; Appendix B; Appendix C; Appendix D; Appendix E; Appendix F; Appendix G; Appendix H ; Appendix I; Appendix J; Appendix K; Appendix L.1Appendix L.2
Tuesday 6th May 2025 – Meeting of the Finance Committee; 17:30 The Old School, Station Road Agenda_06May25_Finance; Appendix A; Appendix B; Appendix C; Appendix D; Appendix F; Appendix G; Appendix H; Appendix I; Appendix J; Appendix K AssetRegister; Appendix L Reserves-Policy_2025-05-12; Appendix M; Appendix N; Appendix O; Appendix P; Appendix Q; Appendix R; Minutes_06May25_Finance_Approved
Tuesday 8th April 2025 – Meeting of the Finance Committee; 18:00 The Old School, Station Road Agenda_08April25_Finance ; Appendix A; Appendix B; Appendix C; Action List; Appendix D; Appendix E; Appendix F; Appendix G; Minutes_08April25_Finance- Approved
Tuesday 18th March 2025 – Meeting of the Finance Committee; 15:30 The Old School, Station Road Agenda_18March25_Finance; Appendix A; Appendix B; Appendix C; Action List as updated in last meeting; Appendix D CIL Register; Appendix E Accounts & Rate; Appendix F Summary 2025-03-18 updated; Minutes_18March25_Finance.Approved
Tuesday 25th February 2025 – Meeting of the Finance Committee; 17:30 The Old School, Station Road Agenda_25February2025_Finance; Appendix A; Appendix B; Appendix C; Finance-Action-List 2025-01-06 updated; Appendix D; Appendix E; Appendix F ; Appendix G; Appendix I; Appendix J; Minutes_25February2025_Finance_Approved
Monday 6th January 2025 – Meeting of the Finance Committee; 16:15 The Old School, Station Road Agenda_06January2025_Finance; Appendix A; Appendix B; Appendix C; Appendix D ; Appendix E; Finance-Action-List 2024-11-25 updated; Minutes_06January2025_Finance_Approved inc Action List
2024
Monday 25th November 2024 – Meeting of the Finance Committee; 17:00 The Old School, Station Road Agenda_25November2024_Finance;
Appendix A; Appendix B; Appendix C; Appendix D, Appendix E; Appendix G
Minutes_25November2024_Finance.inc action list-approved
Monday 28th October 2024 – Meeting of the Finance Committee; 18:30 The Old School, Station Road Agenda_28October2024_Finance;
Appendix A; Appendix B; Appendix C; Action List; Appendix D; Appendix E; Appendix G; Appendix H;
Minutes_28October2024_Finance_APPROVED
Monday 23rd September 2024 – Meeting of the Finance Committee; 18:30 Gardiner Pavilion
Agenda_23September2024_Finance. Appendix A; Appendix B; Appendix C; Appendix D; Appendix I; Minutes_23September2024_Finance_Approved
Monday 12th August 2024 – Meeting of the Finance Committee; 18:30 Gardiner Pavilion Agenda_12August2024_Finance Appendix A; Appendix B; Appendix C; Finance-Action-List-August2024; Appendix D ; Appendix E1 CIL Register; Appendix E2; Minutes_12August2024_Finance inc Action List -approved
Monday 15th July 2024 – Meeting of the Finance Committee; 18:00 Gardiner Pavilion Agenda_15July2024_Finance; Appendix A; Appendix B; Appendix C; Appendix D; Appendix E; AppendixF; Finance-Action-List-2024-07-15; Finance-Action-List-2024-07-15 updated; Minutes_15July2024_Finance APPROVED
Monday 17th June 2024 – Meeting of the Finance Committee; 18:00 Gardiner Pavilion Agenda_17June2024_Finance ;Appendix A; Appendix B; Appendix C; Finance Action List; Minutes_17June2024_Finance APPROVED
Tuesday 21st May 2024 – Meeting of the Finance Committee; 18:00 Gardiner Pavilion Agenda_21 May2024_Finance; Appendix A; Appendix B; Appendix C; Minutes_21 May2024_Finance Approved
Tuesday 23rd April 2024 – Meeting of the Finance Committee; 17:30 Gardiner Pavilion Agenda_23April2024_Finance; Appendix A Payments; Appendix B Income; Appendix C Reconciliation; Appendix D Financial Summary FY2023-4; Appendix E AnnualReturnForm1PC_2023-24MOORE_e-OXON_1; Appendix F1 AnnualReturnForm2PC_2023-24_e; Appendix F2 AnnualReturnForm3PC_2023-24_e; Appendix H FinancialRegulations_2023; Appendix I ReservesPolicy 2023; Appendix J Statement-of-Internal-Controls-2023 2023-09-11 DRAFT; Appendix K Financial-Risk-Assessment-And-Management-2023; Appendix L Review of Effectiveness of Internal Audit 2023; Appendix M Cash-Receipts-Policy 2023; Appendix N Expenses Policy 2023; Appendix O LoanAgreement 2022; Appendix P Grants-Policy-2023; Appendix Q Risk Management Scheme 2021-10-04; Appendix R ToR Finance 2023; Appendix S Asset Register (Scribe); Appendix T Finance Action List 2024-04-23v2.xlsx ; Minutes_23April2024_Finance APPROVED
Thursday 21st March 2024 – Meeting of the Finance Committee; ; 18:00 Gardiner Pavilion Agenda_21 March2024_Finance; Appendix A; Appendix B; Appendix C; Appendix D Finance Action List 2024-03-21 v2; Appendix E funding new playgrounds 2024-03-21; Appendix F Summary 2024-03-16; Appendix G Virements 2024-03-16; Minutes_21 March2024_Finance.Approved
Tuesday 27th February 2024 – Meeting of the Finance Committee; ; 18:00 Gardiner Pavilion Agenda_27February2024_Finance; Appendix A; Appendix B; Appendix C; Appendix F; Appendix G; Minutes_27February2024_Finance_APPROVED
Tuesday 23rd January 2024 – Meeting of the Finance Committee; ; 18:00 Gardiner Pavilion Agenda_23January2024_Finance; Appendix A; Appendix B; Appendix C; Appendix D; Appendix E; Appendix F; Appendix J Action List ; Appendix_I; Minutes_23January2024_Finance_APPROVED
2023
Tuesday 28th November 2023 – Meeting of the Finance Committee; 18:30; Gardiner Pavilion Agenda_28November2023_Finance: Appendix A; Appendix B; Appendix C; Appendix D; Appendix E_Finance Action List; Minutes_28November2024_Finance_Approved
Tuesday 24th October 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_24October2023_Finance; Appendices A-F; Minutes_24October2023_Finance_Approved
Tuesday 12th September 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_12September2023_Finance;
Appendices A-G;
Minutes_12September2023_Finance
Tuesday 8th August 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion
Agenda; Minutes_08August2023_Finance
CashReceiptsPolicy2023 DRAFT ExpensesPolicy2023 DRAFT LoanAgreementForm2023 DRAFT Statement-of-Internal-Controls-FY2023-2024_SepDRAFT Appendix C Appendix E AppendixF.1 AppendixF.2 AppendixF.3 Finance Action List_8August2023 PAYMENTS LIST July_23 Receipts List July 23
Tuesday 11th July 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion
Agenda; Appendices A-D; Minutes_11July_Finance
Tuesday 13th June 2023 – Meeting of the Finance Committee; 18:00 , Gardiner Pavilion Agenda_13June2023_Finance; Appendix A; Appendix B; Appendix C; Minutes_13June_Finance
Tuesday 23rd May 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_23May2023_Finance; Appendices A-E; Minutes_23May2023_Finance
11th April 2023 – Meeting of the Finance Committee; 18:30; Gardiner Pavilion Agenda_11April2023_Finance Appendices A-D; Minutes_11April2023_Finance
14th March 2023 – Meeting of the Finance Committee; 18:30; Gardiner Pavilion Agenda_14March2023_Finance Appendices A-D Minutes_14March2023_Finance
14th February 2023 – Meeting of the Finance Committee; 18:30; Gardiner Pavilion Agenda_14February2023_Finance Appendix A Appendices B-E Minutes_14February_Finance
10th January 2023 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_10January2023_Finance Appendix A Appendix B Appendix C Appendix D Minutes_10January2023
2022
13th December 2022 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_13December2022_Finance, Appendix A Minutes_08November2022_Finance_Draft, Appendices B-D, Minutes_13December2022
8th November 2022 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_08November2022_Finance, Appendices A-F, Appendix G, Minutes_08November2022_Finance
27th September 2022 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion Agenda_27September2022_Finance, Appendix A, Appendix B, Appendix C pdf, Appendix D, Appendix E, Appendix F, Minutes_27September2022_Finance
23rd August 2022 – Meeting of the Finance Committee; 18:00; Gardiner Pavilion
Agenda_23August2022_Finance Minutes_23August2022_Finance
Appendix A, Appendix B, Appendix C, Appendix D, Appendix D EMR info